Faxing is not one-size-fits-all solutions. A lot goes into choosing the right solution, which can differ from organization to organization depending on:
- The nature of the files being sent
- Faxing frequency
- The size of the organization
- File storage needs
- Third-party software that is being used
- Available IT staff
The list can go on, which is why it is so important for our team to understand your fax needs before we create a solution that is ideal for your organization. The deployment models for fax solutions can be broken down into three categories:
On-Premise or In-House Fax
If your organization wants or needs to have all of your IT systems in house, whether because of security or accessibility reasons, then an on-premise fax solution is right for you you.
Because your organization will be responsible for housing your RightFax server, you will need to have the appropriate hardware, software and telephony infrastructure onsite. On-premise solutions make it easy for you to integrate existing software applications and multi-function printers (MFPs). More advanced solutions allow for configurations that support a high level of virtualization and redundancy.
If your organization is able to place some applications on the Cloud but requires others to be on premise, then hybrid fax systems are the right choice for you.
Organizations that choose hybrid fax deployments because they don’t have the IT staff — or the staff they have is not trained in — setting up, configuring and maintaining FoIP networks. Because some of the fax software resides in house, you will still benefit from easy integration with MFPs and other software applications.
If you want to take your fax server completely into the Cloud, removing the hosting responsibility from your organization completely, then a hosted Cloud fax system is right for you. No fax hardware or telephony is required to be hosted by you at your office, as faxes are sent and received all via email.
While no hardware is kept in house, it is still recommended that your have IT personnel who are capable of managing users, configurations and fax numbers via browser-based interfaces.
All integrations with MFPs and third-party applications is accomplished using SMTP or web service APIs.
Choosing the Right Model
The deployment model that is right for you is entirely based on your fax needs and the resources available at your organization. At The Fax Guys, we can help you choose, implement and support a fax solution that is right for you.
To learn more about RightFax, contact our team today.