Years ago, faxing was a mixture of paper and toner, page load errors, standalone fax machines and buttons. While these devices still hang around some offices today, many businesses and organizations have opted to simplify their fax operations with Cloud faxing solutions.
Why has there been a move to cloud faxing? The solutions offered by this technology have many benefits:
Eliminating Costs and Hardware
One of the biggest draws to cloud faxing is the reduction of fax hardware and peripheral costs. By switching to Cloud faxing and email-to-fax messaging, companies can greatly reduce (and in some cases, completely eliminate) office fax machines and the equipment that they require for use. There is no need to purchase printer toner or paper and no more hardware costs and maintenance. Most find that their IT budget is relieved when switching to Cloud faxing.
Security and Compliance
These are two of the largest concerns for businesses, and they often come with costs of their own. Businesses spend a lot to maintain compliance with HIPAA, Sarbanes-Oxley and other industry regulations.
Cloud faxing offers a secure way to send encrypted messages via email, and fax servers like RightFax make it easy to integrate for ERP, EHR and other commonly used document storage systems.
The simplicity of Cloud faxing can improve productivity and reduce fax cycle times. Automated workflows allow users to automatically send messages, and faster processing times for incoming and outgoing messages make it easier and faster than ever to fax. The handling of inbound messages and transactions can be automated, freeing up employees to tend to other business needs.
Desktop messaging allows users to send and receive messages directly within their email accounts without having to travel to fax machines located across the office. Users can also create digital versions of paper faxes that can be edited, sent and received and even archived within their email accounts.
As businesses look to go green, there is no greater tool than the Cloud. Cloud storage and faxing offers a paperless way to manage and send any type of document or image a business has. It’s secure, easy to use and affordable.