If you are in the process of installing a new all-in-one printer or copier with a fax component, it will need to be hooked up to a phone line in order for the fax capabilities to be implemented correctly.
But what do you do if the office that you are installing the unit in needs a new line?
The Problem: Installing a New Phone Line
The process of getting a new phone line and in turn, a new phone number to handle the fax line can be time-consuming, especially if you just want the fax system up and running quickly.
While you can connect the device containing the fax component to the office’s phone line, it will result in interruptions to the phone service while the fax device is in use. There are other alternatives, such as setting up a distinctive ring service with the phone company, but this pales in comparison to the most ideal solution.
If you are moving the copier, then you will need to move the phone lines also. Moving the phone lines will require you to have someone visit the copier, disconnect the phone line from the cabling closet and re-wire it to the new location. You will then have to do the same thing in the new location. Some companies have cost-justified the cost of a fax server solely through the savings of Moves/Adds/Changes (MAC).
The Solution: Using Fax to Email
Fax over Internet Protocol (FoIP) allows fax machines and all-in-one devices to send and receive faxes using a Voice over IP (VoIP) network. This does not require adding an additional phone line, as the fax transmission are securely sent and received using your Internet connection.
Generally, there is little to no new hardware required when setting up fax to email, so as long as a T38 capable VoIP gateway is present. All faxes are converted to images and sent using a secure connection.
An Even Better Solution: Easylink Fax
Easylink fax is a cloud faxing system that reduces costs, automates messages and facilitates compliance with the most stringent record-keeping mandates. By using Easylink cloud faxing, teams can send faxes without having a fax machine present. All that is needed is a desktop, which can send the files to an OpenText cloud fax server, then on to the end recipient.
If your company isn’t embracing The Cloud, then an on-premise RightFax server might be a better solution. Check with us and we can help you determine which is better for you.
An End to Traditional Faxing
At The Fax Guys, we believe that setting up and maintaining a fax server and all peripheral devices shouldn’t have to be a headache. We support more than 800 fax servers across the country. Our clients and our partners are our top priority. Contact us today to upgrade a fax server or to begin offering RightFax to your clients.