At the start of every year, tech industry publications release a slew of articles (like this one) that ask the same questions:
- Why is fax still a thing in (insert current year)?
- Why are organizations still faxing in (insert current year)?
The list can go on, but the real question that should be asked is, “why is fax still being considered a machine?”
It’s More Than That
Decades ago, faxing was synonymous with standalone machines sitting in the corner of every office. Nowadays, many young doctors and business professionals struggle with using fax machines, but many organizations have moved on from using multifunction devices. Thankfully, today’s fax technology is so much more than paper and machines; it is a solution that has successfully evolved with modern technology. It is for these reasons that most healthcare organizations, along with many other businesses, still rely on the technology to securely and reliably transmit documents.
How has fax adapted to new technology over the years?
The Department of Health and Human Services has set a goal of achieving full healthcare IT interoperability by 2024, and fax software like RightFax is leading the way in making this possible. RightFax has the amazing ability to integrate with many modern EHR systems and email platforms, making Fax an easy and secure way for healthcare organizations to send documents directly from their electronic patient record systems, through a designated email service provider like Outlook, and to intended recipients. These integrations make document control seamless and easy for most users.
In the age of standalone fax machines, scalability meant purchasing more machines to increase productivity by faxing faster. In the modern age of faxing, healthcare organizations and enterprise businesses who utilize fax servers can easily scale their fax solution based on their needs, all without adding bulky hardware around the office. RightFax can also be stored onsite, in a hybrid scenario, or completely offsite via a Cloud faxing solution.
Even at some of the most sophisticated tech companies in the world (e.g. Google), security breaches and hacking via emails are still a daily occurrence. Adding human errors into the equation significantly increases the threat of security breaches and regulatory (HIPAA, SOX, etc.) violations. Fax remains the most secure way to send messages, which is why it is used by most healthcare organizations and enterprise businesses today. Using a fax server with RightFax installed not only sends messages securely, but also allows senders to designate the intended recipient of a fax, making it possible for only that person to access a fax that is received.
More Than a Machine
Machines often become outdated and need to be replaced. Modern fax solutions are here to stay, regardless of the current year. Like most modern solutions, fax servers are updated via software updates, and new versions are released once every few years, keeping the technology up to date with every other IT solution on the market. Faxing is safe, easy and will remain the future of document transmission for vital organizations that require its solutions.