Years ago, faxing was confined to bulky machines that stood in the corner of an office. But modern enterprise fax solutions require much more than that. They require mobility, easy-to-use interfaces and perhaps most importantly, secure and reliable fax software. Thanks to email-to-fax technology that is compatible with RightFax, modern fax users can send and receive faxes while on the go, even from their mobile devices. But this capability doesn’t come without responsibility, and users should remember a few key pointers while faxing on the go.
Compliance is one of the largest headaches businesses must deal with, and it can also become a burdensome cost if employees are not careful. Faxing has its own set of regulations that must be abided by, and the stakes are raised even more when users are dealing with sensitive information (such as healthcare or financial records).
When faxing from a mobile device while on the go, always make sure that you are taking steps to ensure compliance. Double check that you are sending files to the correct users, and use a cover sheet that specifies that the contents of the fax are confidential and for a specific recipient/s only.
Keep Files Secure
Your document storage systems and 3rd-party software will be secure, as will files in transit when you send them via fax using your mobile device. The only time files will not be secure is if you download them and store them on your mobile device. Because your server, especially when integrated with document storage application, is secure, you should refrain from ever keeping sensitive documents and information on unsecured mobile devices.
When faxing on the go, make sure that you are always taking extra precautions to protect the files that you are sending, editing or receiving.
Use Reliable Software
More so than anything else, you want to be using a fax software that can help you stay compliant with regulations while keeping sensitive files secure. You also want your software to be responsive, easy to use and compatible with your other 3rd-party applications. Even if you are extra careful while faxing on the go, the wrong software can be a headache that you don’t want to deal with.
Fax software like RightFax is compatible with the most commonly used software in the many industries. It is also easily customizable with add-ons and other modules that let you fax how you need to fax. If you fax often, RightFax is for you. Contact our team at The Fax Guys to learn more about how RightFax can be the streamlined fax solution you need.