Even as technology advances, faxing is still a necessary practice within many industries. While some companies may still opt to utilize traditional, standalone fax machines, most companies have made the switch to network or cloud-based faxing.
In the digital age, network or cloud-based faxing has made it possible for companies to send data quicker and easier than ever before. That aside, you may be wondering why businesses still fax? Here’s a few of the top reasons we still see businesses faxing:
Technology has made sending a fax as simple as sending an email. Many fax server systems, like RightFax, integrate with computer systems right through an internet connection. This allows for quick and easy file transfers without the use of an external machine, which is what many people still visualize when they think of faxing.
In addition to being a convenient option, internet fax allows users to easily send secure documents from any computer within the system. This is especially useful for users that work from multiple offices, or even remotely.
With convenience and accessibility in mind, it might seem like users could just send documents via email, but many companies need security measures for their documents that extend beyond the capabilities of email servers.
A great example of this is the compliance regulations within the healthcare, financial, or legal industries like HIPAA, HITECH, or SSAE 16, to name just a few. These regulations mandate that documents containing personal information be transmitted as encrypted files to protect the privacy of the document subject(s).
To comply with these standards, most businesses within these industries still turn to fax, as it’s one of the most secure methods of transferring documents.
Faxing documents is still also one of the most universally accepted protocols for sending and receiving documents among businesses. This is partially due to the long-standing foothold this system has within many industries, but also because technology has eliminated the need for many fax maintenance overhead costs. This makes it possible for businesses to continue to use fax servers to transfer and receive documents, without the need to completely overhaul their processes.
Is your business utilizing network or cloud-based faxing? What keeps your business faxing now, and what will keep your business faxing long into the future? Comment below to join the conversation!